RULES AND REGULATIONS OF FACILITY USE
The organization requesting to use a District facility, hereinafter referred to as “Requestor” agrees to abide by the following rules and regulations of use and by the District's rental policies:
I. District hereby grants permission to Requestor to use the requested facility (the “Facility”) for the specific dates and times indicated in the rental agreement. The District has first priority use of District facilities. Should a scheduling conflict arise Requestor may be required to reschedule its use.
II. Requestor shall have use of the Facility for the purpose indicated in the rental agreement and no other.
III. Requestor shall ensure that the Facility is kept clean and maintained in good order.
IV. The Facility use granted is specific to the Requestor listed in the rental agreement and is non-transferable.
V. Requestor shall only have access to the Facility on those dates and times indicated in the rental agreement.
VI. The use, possession, consumption, or display of firearms/weapons, illegal drugs and paraphernalia, alcoholic beverages, smoking/e-cigarettes/vaping/tobacco products and paraphernalia, and sexually oriented or explicit items and material are strictly prohibited on District property.
VII. Requestor hereby agrees not to use any part or portion of the Dallas Independent School District name and/or logo verbally, in print form, or in any filming capacity, without the expressed written consent of District. Requestor also agrees that no District staff or student, without the expressed written consent of the applicable staff or the student’s legal parent or legal guardian, shall be included verbally, in print, or in any filming capacity.
VIII. Requestor shall pay District for the use of the Facility the full rental fee as required in the rental agreement.
IX. Requestor shall be held responsible and liable in such sum as may be necessary for the repair or replacement of any damage done to the Facility, equipment or property belonging to District caused by Requestor, its invitees or agents while the same is being used by the Requestor. Requestor shall also be held responsible for the conduct of all persons using the Facility while the same is being used by the Requestor.
X. Requestor shall ensure that any equipment used as part of the rental request (e.g.: stage/elevated platform, tent/canopy, lighting, video boards/monitors, sound systems, heating/cooling units), shall comply with the manufacturer’s installation, use and safety procedures.
XI. The District retains all concession rights. The Food and Child Nutrition Services department is the authorized meal provider for all federally funded meal and snack programs in District facilities. The serving of food to students in District facilities must meet the District’s Wellness policy.
XII. THE FACILITY BEING USED IS ACCEPTED BY REQUESTOR IN AN “AS IS, WHERE IS, WITH ALL FAULTS” CONDITION. DISTRICT MAKES NO WARRANTY OF CONDITION, MERCHANTABILITY, SUITABILITY, OR FITNESS FOR ANY PARTICULAR PURPOSE WITH RESPECT TO THE FACILITY BEING USED. ALL WARRANTIES ARE HEREBY DISCLAIMED.
XIII. HOLD HARMLESS: REQUESTOR HEREBY UNDERTAKES AND FURTHER AGREES TO INDEMNIFY AND TO SAVE AND KEEP DISTRICT, ITS BOARD OF TRUSTEES AND EMPLOYEES HARMLESS FROM AND AGAINST ANY AND ALL LOSS, COST, CLAIM, EXPENSE, LIABILITY OR DAMAGE THAT MIGHT ARISE OR OCCUR FROM REQUESTOR'S USE OF ANY DISTRICT FACILITY, BUILDING, CAMPUS, PREMISE, OR GROUNDS. DISTRICT AT ITS DISCRETION MAY REQUIRE REQUESTOR TO MAKE A SECURITY DEPOSIT OR SECURE ADEQUATE INSURANCE OR BOND TO PROTECT DISTRICT IN ACCORDANCE WITH THIS "HOLD HARMLESS" CLAUSE.
XIV. IT IS THOROUGHLY AGREED AND UNDERSTOOD THAT REQUESTOR’S USE OF THE FACILITY MAY BE RESCINDED AT ANY TIME BY THE DISTRICT FOR ANY REASON WHATSOEVER. THE DISTRICT RESERVES THE RIGHT TO BAN THE REQUESTER FROM RENTING DISTRICT FACILITIES IN THE FUTURE IF REQUESTOR VIOLATES ANY OF THE POLICIES, RULES, AND REGULATIONS GOVERNING THE USE OF DISTRICT FACILITIES.
XV. Requestor must have in its possession a copy of the rental agreement while the Facility is being use.
XVI. The rental of District facilities is also governed by the following GKD policies and regulation, which are incorporated herein as an integral part of the rental contract and can be viewed by clicking the links provided below:
GKD (LOCAL)
https://pol.tasb.org/Policy/Download/361?filename=GKD(LOCAL).pdf&filename=GKD(LOCAL).pdf
GKD (REGULATION)
https://pol.tasb.org/Policy/Download/361?filename=GKD(REGULATION).pdf
GKD (EXHIBIT)
https://pol.tasb.org/Policy/Download/361?filename=GKD(XHIBIT).pdf